Privacy Policy & Terms and Conditions


IABSE, May 15, 2018, Zurich, Switzerland. www.iabse.org

Privacy Policy

The International Association for Bridge and Structural Engineering – IABSE is a scientific/technical association comprising members in 100 countries and over 50 National Groups worldwide since 1929. The mission of the Association is to exchange knowledge and to advance the practice of structural engineering worldwide in the service of the profession and society. To achieve its mission, IABSE organises conferences worldwide, publishes a journal, bulletins, newsletters, conference proceedings and brochures; offers programmes for young engineers; presents annual awards recognising outstanding structures and professional achievements in structural engineering; e-learning platform through its website iabse.org. To provide good services to its members, IABSE stores personal information such as name, date of birth, personal and work contact and mailing details and organisation to deliver the quarterly journal SEI, membership invoice, newsletters and other communication materials. IABSE does not store any sensitive personal data such as religious preferences, political views, sexual orientation, and credit card details. Members and online users are redirected to our secure third-party online payment platform to process payments.

IABSE will not sell users/members information, and will only share it with third parties as described in this document. We are committed to protecting users/members information and use leading technologies and encryption software to safeguard users/members data and keep strict security standards to prevent any unauthorised access to it.

With this policy, IABSE gives clear information to privacy and shows that it ensures, protects and maintains confidentiality. This policy applies to the entire organisation, all processes, and all parts, objects and data collections. This privacy policy is in line with the general policy of IABSE and the relevant national and European laws and regulations. This privacy policy comes into immediate effect and will be evaluated regularly and revised if necessary. Changes to this policy will be published via IABSE website and communication channels. The latest version of the policy can be found on the IABSE website.

The legal framework for dealing with data
IABSE collects and works with personal data of staff, IABSE members, subscribers, web customers, suppliers and other business associates but not limited to associations, press, non-member suppliers and other stakeholders in the global structural engineering industry.
This privacy policy has been updated as an act of compliance with the regulations as described in the ‘General Data Protection Regulation (GDPR)’, enforced as of May 25th, 2018.

Principles
IABSE will safely treat personal data and respects the privacy of those involved. IABSE commits to the following principles:
   • Lawfulness, fairness and transparency
   • Personal data will be processed lawfully, fairly and in a transparent manner.
   • Foundation and purpose limitation
IABSE ensures that personal data are collected and processed only for specific, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes.

Data minimisation
IABSE collects only data that is adequate, relevant and limited to what is necessary with the purposes for which it is possessed.

CONTACT US
If you have any questions about this privacy policy, please contact us.
IABSE Secretariat
c/o ETH Zurich
Hoenggerberg HIL E21.3
Stefano-Franscini-Platz 5
8049 Zurich, SWITZERLAND

CHANGES TO PRIVACY POLICY
IABSE reserves the right to add to or amend this privacy policy at our sole discretion, without prior notice. Please review IABSE’s privacy policy on a regular basis to make sure you have read the latest version and you understand what IABSE does with your personal information. Your continued use of our services or our website following the posting of changes to this privacy policy means that you continue to give consent to those changes.

This version of the privacy policy is effective as of 15 May 2018

Member information
Members are required to submit their name, email address, web address and activity field indicated while becoming a member using our online application form, which is stored in our database and is available to the profile page at the member’s area for the member to modify anytime with the exception to the user email address and name. IABSE also stores data on your order and how members use the site (ratings, last visit etc.).

Your stored personal information and order information are displayed on your account page once you become a member.

We also store your answers to surveys you may reply to via email or on iabse.org.

Access logs
iabse.org stores standard access logs of all visits to the site. This includes access time, IP address, and browser information.

Cookies
iabse.org uses cookies. These are small text files that are stored on your computer. They make it possible to place orders, to manage your account information, and to better serve you when you visit the website.

Some cookies are stored on your computer until you delete them. It you want to avoid storing cookies, you can turn off the feature in your web browser. We also store temporary cookies when you register and pay for membership.

Sharing of information with third parties
In general, IABSE will not share your details with any third party unless absolutely required to do so by law. The exception is primarily, third-party providers IABSE uses to provide our services. Below is a list of the third-party providers IABSE uses and what information these have access to:

ASI and Ifinity
IABSE shares users/members information with these companies for users/members database management.

Atanto/Cvent
Cvent and Atanto provide mobile Apps for IABSE conferences.

BDO
BDO Performs the external audit of the Association and receives customer information related to payments etc. during ongoing audits.

Clarivate/ScholarOne
Clarivate/ScholarOne platform is used to peer review papers for IABSE Conferences.

Conference/Congress/Symposium Organisers for IABSE
IABSE Event Organisers must validate participant's IABSE membership status during the registration process.

Ifinity to backup site information
Ifinity is a UK based IT provider company that hosts the email platform, membership database iMIS and website www.iabse.org. They manage content and back up all data for IABSE Secretariat in Zurich.

Google Analytics
Google Analytics helps us understand how our website is used and therefore Google Analytics stores cookies on our site.

Ogone
Ogone is used to process payments. When you pay, the information required to process the payment is handled through SSL encryption by our payment-service provider Ogone.

SendPulse
SendPulse is used to send out monthly newsletter to members. For those who are signed up to the newsletters SendPulse will store e-mail information, and email usage statistics (open- and click rates).

Sharing buttons and widgets for FaceBook, Linkedin and Twitter
IABSE uses social-media technology to allow you to share iabse.org content. These services use their own third-party cookies.

Taylor and Francis
Taylor and Francis Group, UK, publishes the SEI journal and mails it to members and subscribers. IABSE sends the names and postal addresses of all members and subscribers to Taylor and Francis Group to distribute the journal’s hardcopies to the above.

YouTube
IABSE uses video services (YouTube, etc.) that store their own third-party cookies.

The right to request and modify personal information
You have the right to order a copy of the data we have on you. You may also request that we correct personal information, or that we remove your personal information completely.

To order a copy or request a change of your personal information, please send a letter to:

IABSE Secretariat
c/o ETH Zurich
Hoenggerberg HIL E21.3
Stefano-Franscini-Platz 5
8049 Zurich, SWITZERLAND


Terms and Conditions


General

Our journals, books and other publishing products shall be supplied exclusively subject to these Standard Terms and Conditions for Sale, Delivery and Payment. Deviating terms and conditions which may be used by the customer shall, unless we have expressly acknowledged them in writing, not be binding for us, even if we do not expressly object to such terms and conditions.

Orders
Only written orders shall be decisive for the nature and extent of our obligations. This shall also apply in cases where we make reference to the order. The customer shall be bound to his/her order. An order shall no longer be binding if we neither confirm the order in writing, nor ship the ordered goods, within three weeks.  

Deliveries
Our written order confirmations shall be decisive for delivery dates and delivery periods. In cases of force majeure or other unforeseeable or extraordinary events, or in cases where such circumstances were not due to a fault on our part, the delivery period shall be extended adequately. Should such circumstances make delivery impossible or unreasonable, we shall be released from our delivery obligation. If a delay is unreasonable, the customer shall also have the right to withdraw from the contract. Should we be in default with a delivery, the customer shall have the right to set an adequate period of grace for a subsequent delivery. Should we not perform during this period, the customer shall have the right to immediately withdraw from the contract. The risk shall pass to the customer upon dispatch of the goods or their delivery to the forwarder, however, not later than upon the goods leaving the publisher's premises or the warehouse. The goods to be delivered shall only be insured if the customer expressly so desires, and at the customer's cost. If the goods are to be delivered to an address other than the invoice address, the publisher reserves the right to charge a contribution to the expenses.

Prices
Our book prices does not include shipping cost. They include  value added tax as applicable. Registered shipping will only be made on request and at the customers expense.

Payment terms
Unless separate agreements have been made, our invoices shall be due for immediate payment upon their receipt by the customer. Cash discounts and other deductions are not permitted. The invoice number is to be quoted when effecting payment. Publications are shipped against advance payment. Due to costly processing fee, cheques are no longer accepted. Payment via bank transfer, Master card and Visa card are preferred form of payment. 

Warranty
We shall be notified without delay and in writing of any visible defects, at the latest within two weeks. Our warranty for defects shall be exclusively restricted to a reasonable reduction of the price or the replacement delivery of goods which are free of defects, for a period of six months from the transfer of the risk. Should we be unable to deliver replacement goods within an adequate period of time, or should we refuse to effect such delivery, the customer shall have the right to request a reduction of the purchase price or a rescission of the contract. The defective goods shall be returned to the publisher in the event of a replacement delivery.

Limitation of damages
The customer's claims for damages, irrespective of their cause in law, in particular claims for compensation of consequential damage, shall be excluded, unless such damage can be proven to have been caused by intent or gross negligence on our part.

Termination of Membership
IABSE Membership subscription is renewed automatically unless terminated in writing received by IABSE Secretariat on or before 30th September of the current year of subscription period.

Return shipments
Publishing works supplied subject to rights of return will only be taken back during the agreed deadline. If a deadline for returning goods has not been agreed, such goods must be returned within one calendar month from their delivery. If this deadline is exceeded, they shall be deemed to have been bindingly accepted. Only the most recent issue of publishing works is eligible for return shipments, and the goods must be in a faultless and marketable condition, and must not show entries or damage. Return shipments will not be accepted unless the publisher has given his written consent. The customer shall bear all costs and the risk of the return shipment. The publisher reserves the right to credit less than the full invoice value for books which are not marketable or which are received after expiry of the agreed deadline for returning goods.

Place of performance and jurisdiction
Zurich, Switzerland, shall be the place of performance and Zurich, Switzerland, shall be the exclusive place of jurisdiction for all disputes.

Governing law
The legal relations between us and the customer shall be governed exclusively by the law of Zurich,  Switzerland. This provision shall also apply to legal transactions via the internet.

Zurich, May 15, 2018

IABSE
c/o ETH Zurich
Hoenggerberg HIL E21.3
Stefano-Franscini-Platz 5
8049 Zurich, SWITZERLAND